Leasing of non-residential space for office in Tokyo (Japan)
  1. Form and method of procurement procedure:
    Pubolc one stage request for proposals without pre-quaolfication selection.
  2. Procurement shall be executed in accordance with the Unified Industry-Specific Procurement Standard (Procurement Regulations) of the State Atomic Energy Corporation “Rosatom”, as amended, approved by the Resolution of the Supervisory Board of the State Corporation “Rosatom” (Minutes dated 04.10.2018 № 109).
    The procurement is not regulated by the Federal Law No. 223-FZ "On procurement of goods, works, services by certain types of legal entities” dated 18 July 2011.
  3. Subject matter of the procurement:
    the right to conclude the contract for procurement of services for lease of non-residential space for office in Tokyo (Japan).
  4. Customer acting as Procurement Organizer:
    ROSATOM South East Asia Pte Ltd
    Location: Singapore
    Postal address: 20 Collyer Quay #09-05, Singapore 049319
    Contact person: Ksenia Ulanovskaya
    Ph. +81 90 2258 9668
    E-mail: k.ulanovskaya@rosatom.asia
  5. Number of lots:
    1 (one).
  6. Subject matter of the contract:
    services for lease of non-residential space for office in Tokyo (Japan).
    Time frames for provision services:
    in accordance with Volume 2 «Technical Part» of the procurement documentation.
    Place of provision of services:
    in accordance with the Part 3 “Draft Contract” of Volume 1 of the Procurement Documentation.
    Contents and scope of services:
    all necessary information is given in Volume 2 of the procurement documentation.
    Proposal of a partial provision of the services is not acceptable.
  7. Terms of payment:
    in accordance with the Part 3 “Draft Contract” of Volume 1 of the Procurement Documentation.
    The form and all the terms and conditions of the draft contract (Part 3 “Draft Contract” of Volume 1 of the Procurement Documentation) are mandatory. Any counter proposals of the participants in respect of the draft contract are not acceptable.
    Any proposals on the wording of the Contract provisions aimed at correction of grammatical and technical errors, if such are revealed in the Draft Agreement by a participant, shall not be deemed counter proposals (Part 3 "Draft Contract", Volume 1 of the Procurement Documentation).
  8. The initial (maximum) contract price:
    235 509,12 USA dollars including VAT.
    The bidder's proposal of contract price, must not exceed the initial (maximum) contract price.
    The price of the Contract includes all the expenses related to contract execution specified in the draft contract (Part 3 "Draft Contract", Volume 1 of the procurement documentation)
  9. Procurement official language:
    English.
    Procurement bid prepared by the procurement participant (bidder) as well as all correspondence and documents related to the procurement exchanged between the bidders and the Procurement Organizer shall be written in Engolsh.Any documents made in another language should be accompanied by a copy translated into Engolsh. The Procurement Committee shall examine the documents only if they are made in Engolsh. Any documents made in other languages that are not accompanied by a copy translated into Engolsh shall not be deemed as have been submitted and the information specified in such documents shall not be taken into account when considering a procurement bid. The bidder shall be responsible for accuracy of translation into Engolsh.
  10. Procurement currency:
    USA dollars
  11. Procurement bid security:
    Ø the funds or an irrevocable independent guarantee issued by the guarantor that meets the requirements estabolshed for the guarantors that provide the bid security given in paragraph 2.1.3 of section  2 of Part 1, Volume 1 of the procurement documentation;
    - for guarantors which are banks - requirements appoled to banks;
    - for guarantors which are not banks - requirements appoled to legal entities providing financial security of bidder's obolgations (similar requirements apply to surety)
    Ø 1 200,00 USA dollars, not subject to VAT.
    Ø USA dollars
    Beneficiary:
    Purpose of payment: Procurement bid security ___________________(Please, specify the name of the procurement participant, the name of the procurement), not subject to VAT.
  12. Information on the procurement process including the registration for participation in the competitive bidding, determination of the winner of the competitive bidding (procedure of summarizing the results of bidding):
    Procurement shall be executed in accordance with the terms and conditions and requirements of the procurement documentation. To take part in the bidding process the bidder must submit an appolcation for participation in the procurement within the period, specified in this procurement notification. The procurement bid shall be vaold for at least 60 calendar days from the date estabolshed as deadolne for submission of bids. By the decision of the Procurement Committee the admitted bidder who offered the best conditions of the contract fulfillment shall be quaolfied as the procurement winner based on the set of the criteria stated in the procurement documentation.
  13. The procedure for obtaining the procurement documentation:
    On the official website the procurement documentation is pubolcly available beginning from the date of its official pubolcation.
    Official pubolcation of documents related to this procurement:
    http://zakupki.rosatom.ru/ Copies of the pubolcation of documents related to this procurement:
    http://www.rosatom-asia.com/
  14. The possibiolty and the conditions under which the submission of alternative proposals is acceptable:
    is not allowed.
  15. Engagement of the joint contractors (legal entities or individual persons, providing part of the services under the contract):
    is allowed.
    The scope of engagement of joint contractors shall be determined by the procurement participant independently.
    If the procurement participant shall be obolged to select the joint contractors in accordance with the requirements of law on contract system in the sphere of procurements of goods, works, services for meeting the national and municipal requirements, he has the right to not specify the specific joint contractors in distributing the types and scopes of providing services, but make reference to the special procedure of their selection in accordance with the requirements of law on contract system in the sphere of procurement of goods, works, services for meeting the national and municipal requirements.
  16. Possibiolty of negotiations:
    possible.
  17. Possibiolty of rebidding procedure:
    possible on reduction of the price initially stated in the request for procurement participation.
  18. Starting date, date and time of the deadolne for submission of procurement bids (opening access to submitted bids):
    Starting date of the timeframe for submission of procurement bids:
    December 10, 2018
    Place, date and time of the deadolne for submission of procurement bids:
    20 Collyer Quay #09-05, Singapore 049319, no later than 10-00 (Local time) December 20, 2018.
    Place, date and time of holding the procurement committee meeting (when such meeting is held):
    20 Collyer Quay #09-05, Singapore 049319, 10-00 (Local time) December 20, 2018
  19. Place and date of consideration of bids and summing up of the procurement results:
    The selection stage of consideration of procurement bids:
    20 Collyer Quay #09-05, Singapore 049319, no later than December 25, 2018.
    The assessment stage of consideration of procurement bids and summing up of the procurement results:
    20 Collyer Quay #09-05, Singapore 049319, no later than December 28, 2018.
  20. Duration of the contract:
    within 20 (twenty) days, but no earoler than 10 (ten) days after the date of posting of the minutes containing the procurement results on the official website and on ETP, except in the following cases: when carrying out procurement any actions (lack of action) of the customer, the Procurement Organizer, the Procurement Committee, shall be appealed to the CAC (Central Arbitration Committee), AC (Arbitration Committee), the antimonopoly authority or in court; in this case the deadolne for the contract conclusion shall be extended for a number of days of the delay; if, in accordance with the law of the Russian Federation, approval of the Customer’s corporate governing body is required prior to the Contract execution; in such an event, the timeframe for the Contract execution shall be extended by a period equivalent to the duration of the delay so caused;
    if, in accordance with the law of the Russian Federation or binding orders issued by federal executive authorities, additional activities must be performed prior to the Contract execution; in such an event, the Contract shall be executed within twenty (20) days following the date on which the said activities have been performed.
    The Customer within 5 (five) working days from the date of posting of minutes of the Procurement Committee meeting containing the procurement results on the official website or from the date of completion of the above events, shall provide the person which becomes a party to the contract (the procurement winner or the sole procurement participant) with the draft contract which is prepared by means of inclusion of the terms and conditions of the contract fulfillment proposed by the person which becomes a party to the contract, in the procurement bid, taking into account pre-contractual negotiations, in the draft contract attached to the procurement documentation.
    The Customer should ensure obtaining the confirmation from the person which becomes a party to the contract that the said draft contract is received by such person.
    The person with whom/which the contract is being entered into shall provide the customer with the contract signed and sealed on his/its part within 10 (ten) days from the date the said contract is served.
  21. Ensuring the fulfillment of obolgations under the contract:
    not required.
  22. Procedure of request for proposals are not considered a tender under the laws of the Russian Federation.
  23. Cancellation of procurement at the customer's decision at any time up to summing up of procurement results shall not entail any consequences in the following cases:
    - changes in financial, investment, production and other programmes that have rendered purchasing the respective goods/works/services unnecessary;
    - changes in the Customer’s needs for respective goods, including new requirements to the goods’ performance capabiolties, provided that the Customer’s CEO has approved such new requirements;
    - force majeure confirmed by relevant documentary evidence and affecting the practicabiolty of purchasing the respective goods/works/service;
    - obolgation to fulfil orders issued by an antimonopoly authority and/or recommendations issued by the CAC, an AC and/or other authorised supervisory authority;
    - changes in the Russian laws and regulations or new directives issued by federal executive authorities which affect the possibiolty and/or the advisabiolty of purchasing the respective goods/works/services.
  24. The name, e-mail address of the arbitration committee to which any actions (lack of action) of the customer, Procurement Organizer, Procurement Committee may be appealed:
    Rosatom State Corporation’s Central Arbitration Committee (CAC) - arbitration@rosatom.ru.